The Power of Scanning: Discover the Best Scanners for Your Business

In today’s digital age, having a reliable scanner in the office is crucial for any business looking to streamline their workflow and go paperless. However, with so many options on the market, it can be challenging to determine which scanner is the best fit for your office’s needs. That’s why we’ve compiled a list of the best scanners for the office, taking into consideration factors such as speed, reliability, and ease of use. Whether you’re scanning documents, photos, or business cards, these top-rated scanners are sure to boost your office’s productivity and efficiency. So without further ado, let’s dive into the world of the best scanners for the office!

Best Scanners for Business in 2023

Since their introduction in the early 1980s, scanners have come a long way. They are now a common sight in both modern offices and homes. Scanners have become more vital than ever before with the push toward digitalization and paperless workflows. There are numerous scanners on the market today, each with its own set of capabilities and benefits. The ideal scanners for your needs will be determined by what you intend to scan, the volume of scanning required, and your budget.

Flatbed scanners, sheet-fed scanners, and portable scanners are some of the most prevalent types of scanners. Each type has its own set of advantages and disadvantages. Flatbed scanners are best for scanning papers and photographs, whereas sheet-fed scanners are excellent for scanning high-volume documents. Portable scanners are ideal for scanning on the go or in cramped quarters. Whatever your scanning requirements are, there is bound to be a scanner out there that is ideal for you.

A Quick Comparison of Our Favorites

Budget Pick

Hczrc Portable Scanner – A lightweight and affordable portable scanner that doesn’t require any software installation and supports various image resolutions.

Editor’s Choice & Most Reliable

Fujitsu ScanSnap iX1600 – A reliable and efficient document scanner with advanced features like an automatic document feeder, duplex scanning, and Wi-Fi connectivity.

Best for the Money

Epson WorkForce ES-50 – A compact and affordable document scanner with fast scanning speed and multiple connectivity options.

Most Features

Canon imageFORMULA DR-C230 – A high-end document scanner with advanced features like an automatic document feeder, duplex scanning, OCR software, and Wi-Fi connectivity.

Read on to learn more about the best scanners to buy in 2023:

Epson Workforce ES-400 II

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Key Features

  • USB Connectivity
  • CCD Optical Sensor Technology
  • Quickly Scan Stacks of Paper
  • Seamless Integration with Most Software Solutions


The Epson Workforce ES-400 II is a powerful document scanner that is ideal for any office or home environment. This scanner is highly efficient, scanning up to 35 pages per minute, and can quickly scan stacks of paper. The 50-sheet Auto Document Feeder makes it simple to scan multiple types and sizes of paper in a single batch. The Epson ScanSmart Software that comes with the scanner is simple to use and intuitive, making it easy to preview, email, upload to the cloud, and more.

The Epson Workforce ES-400 II scanner is very flexible, with the ability to create searchable PDFs and convert scanned documents to editable Word and Excel files. Furthermore, the scanner’s Intelligent color and picture adjustments, such as auto crop, blank page skip, background removal, dirt recognition, and paper-skew correction, make producing high-quality scans even easier. Overall, the Epson Workforce ES-400 II scanner is one of the best on the market today.

ScanSnap iX1600 Wireless or USB Scanner

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Key Features

  • Optimized User Experience
  • Ideal for Team Sharing
  • 600 Resolution
  • 5 Pounds Weight


Fujitsu’s ScanSnap iX1600 scanner is a flexible scanner that can be used in both personal and business settings. This scanner is quite versatile since it can scan a number of media types, such as receipts, postcards, pictures, and business cards. The 4.3-inch touch screen allows you to easily adjust scanning profiles and icons and personalize the scanner to your specific requirements.

Furthermore, the scanner’s Wi-Fi connectivity allows you to connect to your smart devices or cloud services without using a PC. The scanner can even accommodate up to four user licenses, making it ideal for team collaboration. One of the scanner’s most striking characteristics is its ability to scan 4″ x 6″ images in under a second while using sophisticated features like auto facial orientation and red-eye removal. Overall, the ScanSnap iX1600 is one of the best scanners on the market right now.

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Raven Pro Document Scanner

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Key Features

  • 600 Resolution
  • Searchable Documents
  • Scan to Cloud
  • Touchscreen Display


The Raven Pro Document Scanner is a fantastic alternative for individuals who require a scanner that can scan a variety of media types. This scanner is ideal for a range of office environments because it can scan receipts, ID cards, embossed cards, and business cards, as well as ordinary paper documents. The scanner has a variety of connecting choices, including WiFi, Ethernet, and USB, making it simple to connect to your preferred device.

The Raven Pro’s huge 8″ LCD touchscreen display makes it simple to navigate and edit your documents without the need for a computer. The adjustable anti-jam 100-page Automatic Document Feeder with ultrasonic detection ensures that your documents are scanned accurately and efficiently, and you can easily access and share your documents with the ability to scan up to 60 pages per minute directly into integrated cloud services.

Canon imageFORMULA R40 Office Document Scanner

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Key Features

  • USB Connectivity
  • Fast & Efficient
  • Broad Compatibility
  • Easy Setup


The Canon imageFORMULA R40 Office Document Scanner is a versatile and dependable scanner ideal for use in the workplace or at home. This scanner can handle practically any form of document you throw at it, including receipts, photographs, business cards, reports, contracts, long papers, thick or thin documents, and more. With a 60-sheet automated feeder and one-touch operation, the R40 scans both sides of a document in color at up to 40 pages per minute.

The Canon imageFORMULA R40 Office Document Scanner is an excellent pick for any office or home, with a one-year warranty and US-based technical assistance. The scanner includes Canon CaptureOnTouch scanning software for Windows and Mac, as well as free licenses for Readiris PDF and OCR software and Cardiris business card software for Windows. The R40 is simple to set up and use, requiring only a USB connection to your computer.

Brother Compact Desktop Scanner

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Key Features

  • USB Connectivity
  • Compact Design
  • Fast Scan Speeds
  • Easy to Use and Saves Times


The Brother Compact Desktop Scanner is an absolute necessity for anyone in need of a quick and effective document scanner. This scanner is ideal for home or business use, as it can scan single and double-sided documents at speeds of up to 25 pages per minute. The scanner has a 20-page auto document feeder as well as a specialized card slot for scanning plastic cards. The CCD optical sensor technology optimizes the images and text for clarity and accuracy.

The Brother Compact Desktop Scanner is an excellent purchase for anyone wishing to improve their document management process. One of the scanner’s notable features is the ability to scan documents to predefined destinations such as a linked PC or USB flash drive with the press of a button. The scanner offers a variety of “Scan to” destinations, such as File, OCR, Email, and USB flash memory drive, making it simple to optimize for your business process. Furthermore, the scanner is compatible with the majority of operating systems and has a software suite that includes document management and OCR software.

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Raven Compact Document Scanner

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Key Features

  • Wi-Fi Connectivity
  • Compact Design
  • Fast Scanning
  • One Touch Workflows


The Raven Compact Document Scanner is an excellent choice for individuals in need of a portable and dependable scanner. Its small size and wireless connectivity make it simple to use in any setting. The scanner scans up to 20 pages per minute and has automated deskewing and blank page removal. The auto document feeder, with a capacity of 20 pages, also saves time.

The Raven Desktop scanner is versatile and easy, with the option to scan to Windows PC or Mac folders, shared files, or cloud destinations via USB or WiFi connectivity. The one-touch operations add to the scanner’s ease of use. Furthermore, its searchable PDFs with OCR and free limitless safe cloud storage with Raven Cloud make it an appealing option.

Plustek PS186 Desktop Document Scanner

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Key Features

  • Paper Scanner
  • 600 Resolution
  • Intelligent Color & Image Adjustments
  • 66 Pounds Weight


The Plustek PS186 Desktop Document Scanner is a sophisticated scanning device that scans paper documents quickly and efficiently. The PS186’s customizable settings allow you to establish up to 255 distinct scan file settings with a single touch. It also has an OCR function, which can convert paper documents into searchable and editable files.

The scanner features an info barcode function that categorizes complex paperwork and data with 1D or 2D barcode sheets automatically. The PS186 provides sophisticated color and picture modifications, such as auto-rotate, crop, deskew, and blank page removal, and can simply upload scanned images in PDF, Jpeg, TIFF, or PNG format to FTP services or personal NAS.

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Brother DS-640 Compact Mobile Document Scanner

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Key Features

  • USB Connectivity
  • 300 Resolution
  • Fast Speed
  • Ultra Compact


The Brother DS-640 Compact Mobile Document Scanner excels in terms of speed, mobility, and usefulness. This scanner is a flexible tool for both personal and commercial use, with a scan speed of up to 16 pages per minute and support for numerous media types, such as receipts, business cards, and ID cards. Its small size makes it easy to transport, and it is powered by a micro USB cord.

The integrated software suite, which includes OCR software and document management capabilities, improves scanned images and text. Overall, the Brother DS-640 is a dependable and efficient scanner that provides good value for money.

Hczrc Portable Scanner

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Key Features

  • USB Connectivity
  • Portable Image Scanner
  • 3 Image Resolution
  • Lightweight & Travel-Friendly


The Hczrc Portable Scanner is an excellent choice for individuals who need to scan documents on the go without having to worry about installing software. It is powered by two AA batteries and comes with a memory card, making it portable.

This scanner is great for business travelers, students, and anybody who needs to swiftly and efficiently scan documents while on the go. The scanner is simple to use; simply click the scan button, and the image is saved to the memory card in JPEG or PDF format. It supports up to 32GB Micro SD cards and has three resolution settings.

Doxie Go SE Portable Document Scanner

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Key Features

  • USB Connectivity
  • Fast & Easy Scanning
  • Amazing Software & OCR
  • 600 Resolution


The Doxie Go SE Portable Document Scanner is an excellent choice for anyone seeking a quick and simple solution to go paperless. This scanner is extremely user-friendly and may be operated without a computer. The rechargeable battery and memory included making it portable and capable of scanning up to 400 pages per charge and storing up to 8,000 pages before requiring a sync.

Furthermore, the bundled Doxie software syncs scans distributes them immediately to your favorite apps, and recognizes text in your document to create multi-page searchable PDFs using the award-winning ABBYY OCR technology. In addition, every new Doxie comes with a one-year manufacturing warranty.

best scanners in 2023

Final Words

In conclusion, there are many options available when it comes to purchasing a portable scanner. By reading through the reviews provided in this blog, you can get a good idea of what to look for in a scanner and what features you may need. Whether you need to scan receipts, documents, or photos, there is a scanner out there that will meet your needs. When it comes to finding the best scanners, it’s important to consider factors such as scanning speed, image resolution, connectivity options, and portability. With the right scanner, you can easily go paperless and enjoy the convenience of having all your important documents in digital format.

Frequently Asked Questions (FAQs)

What types of documents can I scan with a scanner?

A scanner can be used to digitize a wide range of documents, including paper documents, receipts, photos, books, and more.

How do I connect my scanner to my computer?

Most scanners connect to a computer via a USB cable. Some models also offer wireless connectivity options.

Can I scan multiple pages at once?

Yes, many scanners are capable of scanning multiple pages at once. This can be done by using a document feeder or by manually placing the pages on the scanner bed.

What is the difference between DPI and PPI?

DPI (dots per inch) and PPI (pixels per inch) are both measurements of image resolution, but they are used in different contexts. DPI refers to the resolution of printed documents, while PPI refers to the resolution of digital images.

Do I need special software to use a scanner?

Most scanners come with software that allows you to scan and save your documents. Some scanners also offer advanced features, such as optical character recognition (OCR) and document management, that require additional software.

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