How Much Does it Cost to Rent a Water Dispenser?

Whether you’re working in the office, visiting a doctor, or going to the gym, the chances are that you’ll come across a water dispenser or use one. And if you run any of these businesses, you’re probably renting a water dispenser to give you a better deal financially.

Renting a water cooler can be affordable than buying one. It also helps you do away with the hassle of 3rd party service and maintenance agreements.

By renting a water dispenser, you’ll pay less money upfront and won’t have to worry about maintenance.

So, how much will renting a water dispenser cost you? Stay with us to unravel this and more.

Renting a Water Dispenser

The cost of renting a water dispenser can be as little as $1 a week (for the dispenser machine) depending on the type of the machine. It’s therefore very important to consider the type of water dispenser you want.

For instance, the cost of renting a bottled water dispenser is very different from one that plumbs directly into the waterline.

There’s more than one type of water dispensers. Different models come with varying aesthetics and features. They also feature varying temperature options, including cold, hot, and room temperature.

The most common water dispenser is the top load bottled dispenser. There are also bottleless point-of-use water dispensers that tap directly into the water supply and use built-in filters to provide clean, pure, and refreshing water.

Bottleless water dispensers are the popular options for persons who lack storage space for bottled water.

And if you like the appearance of a bottleless water dispenser but prefer your bottled water, you can get a bottom-load water dispenser. These units have the bottle sitting in the lower part of the dispenser, hidden by the unit’s cabinet.

There are also countertop models that are ideal for organizations with limited space.

Renting a Bottled Water Dispenser

Bottled water dispenser rental prices vary depending on the size of the bottle and quantity. A dispenser that comes with a 5-gallon water bottle won’t rent at the same price as that of a 3 gallon.

These dispensers rent for between $30 and $50 a month. You also have to include an additional $6 to $9 per bottle a month.

You might also have to pay delivery fees every time replacement water bottles are dropped off.

Renting a Bottleless Point-of-Use Water Dispensers

Point-of-use water dispensers are more expensive to hire than the bottled models. However, the beauty of bottleless water dispensers is that you only pay the rent for the machine once installed since no bottled water is needed.

Bottleless POU water dispensers charge a rental fee of $35 to $60 a month. If your business uses a lot of water per month, this system might be the best option over the traditional bottled units.

Factors Affecting Water Dispenser Rental Prices

How Much Does it Cost to Rent a Water Dispenser

Just like with any other item that is up for sale or rent, there are plenty of factors that’ll affect how much you pay for water dispenser rentals.

They include:

  • Type of Water Dispenser

The type of dispenser you choose will highly affect the amount you’ll pay. You should know that even conventional bottled water dispensers come in multiple styles, and each will have its specific price.

Should you choose to get one that connects to your mains, expect a different price as well.

  • Quantity of the Dispensers

Many water dispenser rental companies offer bulk discounts meaning that you’ll pay less if you rent more.

  • Extra Features on the Cooler

The more features a water dispenser has, the higher the price. For instance, if you choose one with cold and hot water settings, it will cost you more than another with just cold water.

  • Accessories

Some water dispensers come with accessories such as cups, water filters, and cup dispensers. The more accessories the dispenser comes with, the higher the cost of renting it.

  • Services Included

If the leasing company takes care of the installation and maintenance of the dispenser, expect to pay more.

  • Rental Term

The longer the rental term, the more you’ll pay and vice versa.

Choosing a Water Delivery Vendor

Most water delivery companies have similar distribution methods. So choosing a vendor narrows down to bottle size, added amenities, delivery schedule, and subscription options.

While some companies may provide the water dispensers for free with the rental and delivery contract, others may require you to purchase or rent the units.

Also, ensure that you go for the company that offers the bottle sizes you require. You don’t want to get bottles that are too large or too small to address your needs.

When choosing a water delivery vendor, you also need to consider how often you want the water delivered. For instance, a company may have all you need, but it won’t work out if they only deliver every 2 months and you want bi-monthly.

Before settling on a vendor, look into everything they have to offer, including subscriptions. This way, you’ll avoid getting disappointments in the future.


Q. What are the benefits of renting a water dispenser?

Renting a water dispenser saves you the large upfront fees you would pay if purchasing a new dispenser, installation, and set up costs, alleviates the lifting of heavy water bottles by the employees, and eliminates the risk of injuries.
You’ll also not have to worry about the maintenance of the appliance as most vendors cover this in their rental contracts as well.

Q. Is it cheaper to buy a water dispenser?

Water dispensers come with varying price tags. Although some come with high price tags, there are still budget-friendly options.
Generally, upfront payment for a water dispenser is a little expensive but cheaper than bottled water in the long run.

Q. How much does it cost to run a water dispenser?

A water dispenser consumes around 2.8 kWh to get hot and cold water per day and 0.3 to 1.3 kWh to get cold water.
The average consumption is around 912 kWh per year, roughly $118 a year.

Q. How much does it cost to refill a 5-gallon water jug?

On average, it’ll cost you around $7.00 to refill a 5-gallon water jug.

Q. How long will a 5-gallon jug of water last?

The shelf life of a 5-gallon jug of water is 2 years. The water will not go bad but might have a stale taste.

Q. What’s the shelf life of Culligan water?

A 5-gallon Culligan water bottle can last up to 6 months. Although the water doesn’t technically expire, you shouldn’t store bottled water indefinitely.

Q. What is a water delivery service?

A water delivery service is any company that delivers water to you consistently. Depending on the company, you can get water in multi-gallon jugs, individual bottles, or a combination of both.

Q. What types of water do home water delivery services offer?

Most home delivery services offer bottled water, distilled water that you can use for cooking, purified water, and sparkling water.

Q. How much does a water delivery service cost?

The average cost of a 5-gallon of purified water is $7 and $8 for spring water.

Q. How many 5-gallon water bottles do I need per month?

It depends. However, the average customer uses 3 to 4 gallons per month.


Renting a water dispenser will provide your business or office with clean water and keep your staff hydrated at all times. It’ll also save you the large upfront cost and rid your company of an inefficient water solution.

It alleviates the storing, lifting, and replacement of heavy bottles saves your employees time, and eliminates the risk of injury. If you get a company that offers budget-friendly fixed monthly rates, renting a water dispenser is a sustainable solution for your business.

When you buy something through our affiliate links, we earn a commission without you having to pay extra.